HR & Safety Assistant

Hampton Lumber is a thriving family-owned company aspiring to be North America's preferred source for responsibly-sourced wood solutions. Headquartered in Portland, Oregon, we operate nine sawmills in Western Oregon, Washington, and British Columbia. We also manage timberland and operate a wholesale and import/export division.  

Our mission is to grow, manufacture, and market renewable wood products and deliver innovative solutions for a more sustainable built environment. At Hampton Lumber, we accomplish this through our own operations as well as those of our affiliates—Trapa Forest Products, Idaho Timber, and RedBuilt. Our tagline, "Find a better way every day," encapsulates our commitment to innovation and improvement across all operations.
 

We are guided by our core values: 

• Safety – Prioritize safety across all operations.
• Integrity & Authenticity – Operate honestly and ethically while preserving our distinctive family-owned brand.
• Responsible Stewardship – Endeavor to balance and maintain economic, social, and environmental values in everything we do.
• Tenacity – Embrace challenges with grit, determination, and a can-do spirit. 
• Continuous Improvement – Strive to enhance our processes, products, and people.
• Customer Satisfaction – Be nimble, responsive, and solutions-oriented.
• Community Engagement – Be a responsive, supportive, and respected member of the community.

With over 80 years in the sawmill business, we are proud to have cultivated the knowledge and experience needed to grow and prosper, even in challenging times.  We always look to the future and invest in our people, new technologies, and continuous improvement processes and techniques. 

The Safety & HR Assistant provides vital administrative support to the Willamina sawmill by assisting with safety program administration, human resources processes, receptionist duties, and general office operations. This position serves as the first point of contact for visitors, employees, and vendors, while also ensuring accurate records, organized files, and smooth coordination of trainings, meetings, and employee events. The ideal candidate will be highly organized, detail-oriented, and approachable, with strong communication skills and the ability to handle confidential information with professionalism.

• Substantial company-paid assistance for Medical and Dental insurance premiums; mental health coverage; cost effective co-pays and deductibles
• 401(k) with 5% annual company contribution and generous company matching contributions vested over three years
• Paid time off, including eight paid holidays
• Opportunity to earn bonuses
• Employee wellness program that includes free counseling sessions, financial and legal guidance, and more
• Opportunities for paid training to support career advancement and personal development

Administrative & Reception Support

• Greet and direct visitors, vendors, and employees in a professional and courteous manner.
• Answer, screen, and route phone calls; respond to general inquiries.
• Manage incoming and outgoing mail, packages, and deliveries.
• Provide general office support including filing, copying, scanning, data entry, and preparing correspondence.
• Maintain a clean and organized reception and common office area.
• Schedule meetings, reserve rooms, and assist with calendar management.

Safety Program Support

• Assist in scheduling required annual trainings such as PIT (Powered Industrial Truck), First Aid/CPR, and hearing conservation.
• Provide administrative support for monthly safety program tasks, including data entry into systems (HCI, SITS).
• Update and maintain safety training trackers and records.
• Assist in maintaining bulletin board postings and safety communications.
• Support controlled substance testing coordination.

Human Resources Support

• Support hiring activities such as prescreening, scheduling interviews, and coordinating background checks.
• Assist with new hire processes, including preparing onboarding packets, handbooks, and orientation materials.
• Maintain personnel files and records, ensuring timely scanning and filing of documents (performance reviews, payroll changes, disciplinary actions).
• Help organize and coordinate employee events, recognition activities, and appreciation events (BBQs, team meals, holiday events).
• Prepare and distribute flyers, emails, and other communications related to employee activities.
• Provide backup scribe support for meetings (Safety Committee, PAC, interviews) and distribute notes.
• Assist the HR Manager and Safety team with special projects and administrative tasks as assigned.

Basic Requirements

• High School Diploma or GED required; some college coursework preferred.
• Previous administrative or office support experience required; HR, Safety, or Reception experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and communication skills (written and verbal).
• Ability to manage multiple priorities and meet deadlines.

Preferred Core Competencies

• Maintains confidentiality and demonstrates professionalism.
• Strong attention to detail with problem-solving and critical thinking skills.
• Customer-service focused, approachable, and team-oriented.
• Dependable, adaptable, and able to work independently.
• Proactive, takes initiative, and follows through on responsibilities.
• Interest in learning and expanding responsibilities in HR and Safety support.

Our Willamina plant has been in operation since 1942. Today, with over 250 employees, the Willamina mill is Hampton’s largest and longest running facility. More than half of our employees have worked here for over ten years and many retire after working here for decades. We have a long tradition of community involvement and are proud supporters of school organizations, food banks, and a variety of local events. We also promote enhanced access to nature and wellness for our employees and all members of the community.

Learn more at hamptonlumber.com, or follow us on Facebook: @HamptonLumber.  You can also learn about our company and our priorities by visiting our blog. 

Hampton Lumber is an equal opportunity employer: All qualified applicants will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, or any other status protected by law. 

Disability accommodation available: If you are an individual with a disability and need a reasonable accommodation in the application or hiring process, please contact the Human Resources Office for the location that you are applying.

Women and minorities are encouraged to apply.

For more information about our commitment to equal employment opportunity, please see these government posters: EEO is the Law and its accompanying temporary supplement.